Privacy Policy

We are the Wycombe & South Bucks Minor Football League and we take your privacy very seriously. We have had a website at since 2003 and at since 2023. This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.

What personal data we hold on you and other officers within your club

Personal data means any information about an individual from which that individual can be identified. We collect, use, store and transfer some personal data of the key officers within your Club as well as Team Officials. When you register with the League whether by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise you should provide information to us about your Club Officers and Team Officials only with their express permission. The information you give us may include your/their name, address, e-mail address, phone number(s) and gender. Where we hold this data from you, it will be agreed that your club has explicit consent from the individuals.

Why we need such personal data

We will only use personal data for the legitimate purpose(s) for which it has been specifically provided. The reason we need participants personal data is to be able to run an efficient league. Processing activites include arranging matches, notifying match/contact information with your opponents/referee(s)/league committee members and we do this by publishing personal data in the League Directory where it is shared with other member Clubs via the the Robin Road app. The shared personal details are name, email address and phone/mobile number but not postal address. As a Club Official, Committee member or Team Official your contact detail is shared with all clubs and team officials in the League.

We respect our user’s privacy and will not pass Club Officers and Officials personal details to anyone else outside of the above categories.

By registering for an account for the League website, you are confirming you have read and accepted these privacy policy terms.

We also use personal data, password and a cookie to authenticate helpers nominated by the member Club so they may sign in and rate the opposition team for Fairplay / Respect behavior. We keep rating scores and associated comments to manage behavior and discipline within the League. We aggregate scores together with submissions made by other teams over a long period of time in order to produce Fairplay Tables which are published. We do not share individual submissions made about other teams.

Other parties we share your personal data with

To play in the League, Player name date of birth and identity information will have been entered onto the FA Whole Game System database, which is administered by the FA and shared with the League. As an officer of your Club, you are required to gain explicit consent from your player’s parent or guardian before providing this data to us via the FA Whole Game. We may use this information on rare occasions pass it to the Berks and Bucks FA.

The Fairplay administation is accessed via the League website where it is processed by Thinkable Cloud Ltd under contract to the League.

The League website also collects anonymous aggregated information including busy days and times, browser and screen capability, number of hits, impressions, visitors to the site and other similar information. Google Analytics is used to better understand how site visitors navigate to and through our site, how long is spent visiting our content items and how often they return to visit our Site. It is used by the League and its Processor, Thinkable Cloud Ltd to prioritise development and for other site maintenance purposes. The aggregate number of visitors is periodically published on this site to help third parties determine the value of advertising on it. It is not possible to identify individual users from this data and no private or personally identifiable information is passed to advertisers or third parties.

Protection of your personal data

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

How long we hold your personal data

We keep personal data on our participants and members while they continue to be a participant or member (in most cases for a 5 year period) or are otherwise actively involved with the League. We delete personal data from the Fairplay system during the season after a participant or member has left or otherwise ended their membership or affiliation. Sometimes it is deleted sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes.

Third Party Sites

This policy covers information collected through this web site. Participating member football clubs will have their own policies. This website privacy policy does not cover our member clubs or other manual methods.

The personal data that is stored on FA Whole Game System is subject to the FA privacy policy so we advise you review that policy together with this League notice. If you would like your personal data to be deleted from FA Whole Game System then please contact the FA.


If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

League Tables, Recent Results and some fixture lists on this site include embedded content. Embedded content from other websites behaves in the exact same way as if you visited the other website, in this case FA Full Time.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

For FairPlay Reporters that register on our website, we also store the personal information they provide in their user profile. All registered users can see, edit, or delete their personal information at any time (except they cannot change their username). The League’s Website administrators can also see and edit that information.

What rights you have over your data

If you have a FairPlay Reporter account on this site you can sign in and download an exported file of the personal data we hold about your profile, including any data you have provided to us for the profile. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, disciplinary or security purposes.

Where your data is sent

Visitor contact forms are checked through an automated spam detection service run by Akismet. Learn how your data is processed